1. You will be admitted to and must vacate the meeting room at the appointed time. If the room is locked, check with Administration receptionist or at the Service Desk.
   
2. Library staff cannot carry supplies, provide custodial help other than normal room
   maintenance, assist with meetings or operate equipment. Messages can't be relayed to meeting attendees except in emergencies.
   
3. Groups may not charge registration fees or require the purchase of an item as a condition of attending a meeting in the room.
   
4. Membership dues and voluntary incidental donations (such as coffee money or the
   recovery of photocopy costs) may be collected.
   
5. Using the name, address or telephone number of Hedberg Public Library as the address or headquarters of any group using the library for meetings is prohibited.
6. Library staff may attend or observe any meeting or program at any time.
   
7. An adult sponsor must sign the booking form and be present at the meeting for groups of people under 18 years of age.
   
8. Food and non-alcoholic beverages may be brought into the room. No kitchen facilities are available and refreshments cannot be prepared in the room.
   
9. Bookings will be accepted no earlier than two months before the desired meeting date. Use of the room by any organization is limited to one meeting per week, with a maximum time per meeting of four hours including set-up and take-down.
   
10. Tables, chairs and a portable, lightweight podium are the only equipment available. Wireless Internet access is available for your own wireless-ready laptop computer.
    
11. Excessive noise is not allowed.

Download Booking Form

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